Publication Guidelines and Boilerplates
Academic Bulletin Guidelines
Logos, Seals, and Colors
Intellectual Property and Copyrights
Consent to Photograph or Record Electronically
Guidelines for News Media Access to University of Michigan Property

Publication Guidelines and Boilerplates

Information about the:

• Nondiscrimination Policy Statement
• Regents List
• President’s Diversity Letter
• Freedom of Expression Statement
• Campus Safety Statement

About the Nondiscrimination Policy Statement

The Nondiscrimination Policy Statement is provided by the Office of Institutional Equity (763-0235). The full statement must appear in publications as required by the U.S. Department of Education. The Office of the General Counsel says that the statement should be included in any materials or publications that contain general information and are used to “recruit applicants, participants, beneficiaries, or employees.” Posters could be exempt if they include no “general information” beyond the announcement of an event.

As of September 24, 2007, the Statement reads:

Nondiscrimination Policy Statement

The University of Michigan, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action, including Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973. The University of Michigan is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of race, sex, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, gender identity, gender expression, disability, or Vietnam-era veteran status in employment, educational programs and activities, and admissions. Inquiries or complaints may be addressed to the Senior Director for Institutional Equity and Title IX/Section 504 Coordinator, Office of Institutional Equity, 2072 Administrative Services Building, Ann Arbor, Michigan 48109-1432, 734-763-0235, TTY 734-647-1388. For other University of Michigan information call 734-764-1817.

The following notation must appear in employment ads as required by the U.S. Department of Labor. In instances where space is at a premium, specifically ads and posters, please add a line as follows:

“A Non-discriminatory, Affirmative Action Employer”

About the Regents List

The current list of the Regents of the University is required in “all University of Michigan publications designed primarily for external constituencies.” This includes but is not limited to:

• newspapers, magazines, and brochures used for the cultivation or solicitation of private donors

• publications produced to build or reinforce positive attitudes among alumni, parents, and government officials and to support the overall public relations goals of the institution

This policy applies to all published materials that represent the mission, organization, or historical accomplishments of the University and any of its major academic or operating units.

(list updated 1/2/07)

Julia Donovan Darlow, Ann Arbor
Laurence B. Deitch, Bingham Farms
Olivia P. Maynard, Goodrich
Rebecca McGowan, Ann Arbor
Andrea Fischer Newman, Ann Arbor
Andrew C. Richner, Grosse Pointe Park
S. Martin Taylor, Grosse Pointe Farms
Katherine E. White, Ann Arbor
Mary Sue Coleman, ex officio

This list changes at least every two years and is also available from the Office of the Secretary of the University (763-5553) and from the Regents website. Publishers are strongly encouraged to verify the accuracy of this list each time it is to be reproduced.

“Regents” is capitalized in University usage when it refers to the Regents of the University, but not “regental.”

About the President’s Diversity Letter

The President’s Diversity Letter should be distributed at least once per year by each school and college in one or more of their major recruiting materials.

The letter is as follows:

Welcome to the University of Michigan, one of our country’s great public universities. One of the many reasons I am thrilled to be part of this university community is because of its long-standing commitment to diversity. I firmly believe that we can learn some of life’s most important lessons from each other. The more varied the perspectives represented, the richer our education. Our differences—whether they be the academic questions that engage us, age, economic background, gender, or race, to name just a few—bring a buoyancy to our campus community and help create the intellectual vitality that makes Michigan internationally renowned.

Since its founding more than one hundred and eighty years ago, the University has aspired to provide an outstanding education to a diverse student population. Former President James B. Angell, in his 1879 commencement address, said, “Good learning is always catholic and generous … It frowns on caste and bigotry. It spurns the artificial distinctions of conventional society. It greets all comers whose intellectual gifts entitle them to admission to the goodly fellowship of cultivated minds. It is essentially democratic in the best sense of that term.”

Several years ago, Michigan’s faculty, through the University Senate, reaffirmed its commitment “to recruiting and maintaining a culturally and racially diverse student body and faculty that are representative of contemporary society, and to assuring that these diverse influences are respected and incorporated into the structure of the University.”

I am proud to belong to an academic community that historically has embraced diversity and is as committed today to this ideal as it was during the days of President Angell. I invite you to join me in supporting Michigan’s ongoing efforts to promote an appreciation of and openness to the viewpoints and contributions of others.

Sincerely,


Mary Sue Coleman
President

About the Freedom of Expression Statement

The Freedom of Expression Statement should be included in event programs for speakers or performers invited to the University.

The statement is as follows:

Thank you for attending this program. The University of Michigan strives to create a truly open forum, one in which diverse opinions can be expressed and heard.

It is the right of members of the University community, speakers, artists, and other invited guests to express their views and opinions at the University. We will protect the right of individuals to speak or perform, and the rights of those members of the University community who wish to hear and communicate with an invited speaker or artist.

Protesters also have a right to express their opposition to a speaker in appropriate ways, both within the confines of this building and outside the facility. However, protesters must not interfere unduly with communication between a speaker or artist and members of the audience.

If the hosts of this event or University representatives believe that protesters are interfering unduly with a speaker or performer's freedom of expression, those protesters will be warned. If the warnings are not heeded and the interference continues, then the individuals responsible may be removed from the building.

We reaffirm these policies in order to most fully protect the rights of free expression for speakers, performers, and protesters alike, as set forth by our Civil Liberties Board in our Student Handbook, and in accordance with the U-M Standard Practice Guide; Regents’ Ordinance Article XII, Section 1; and state statutes.

About the Campus Safety Statement

Everyone who applies to the University of Michigan, either as a student or as an employee, must receive a copy of this statement, either in an application or in accompanying application materials.

The statement reads as follows:

Each year, the University of Michigan prepares an “Annual Security Report” and publishes it in the Campus Safety Handbook. The report, which is issued each October 1, contains detailed information on campus safety and security policies, procedures, and programs, including information on: emergency services, security telephone numbers, sexual assault policy, stalking laws, handling obscene phone calls, sexual harassment policy, dealing with workplace violence and threats, police agencies, health services, counseling services, safe transportation after dark, safety tips, and alcohol and drug policies and programs. The report also includes statistics concerning crimes on campus. If you would like to receive a complete copy, visit the University of Michigan Department of Public Safety website at www.umich.edu/~safety/ or call (734) 763-3434.

Academic Bulletin Guidelines

About Bulletins (effective January 2001)

On behalf of the Regents, the University holds a periodicals mailing permit for “The University of Michigan Bulletin.” There is no University requirement that a school or college issue a bulletin, but the University is required under law to list the courses that it offers in return for a tuition payment, and to distribute it to all parties who request it. A course list is all that is required; a formal bulletin conforming to the bulletin format and periodicals mailing rules is not a requirement.

If a school or college wishes to mail a course list, or other list of its offerings, via the University’s periodicals permit, then US Postal Service regulations and University format requirements apply.

US Postal Service Requirements

1. The Bulletin logotype must appear on the front cover of each publication, and must be the most prominent feature. It must include the volume and number, but not necessarily the date.
   
   
2. The back cover need not contain a return address, but must state “periodicals rate postage paid at Ann Arbor, Michigan.” If the Bulletin is mailed in an envelope, the envelope must display a return address (departmental) in addition to the required “periodicals rate postage paid” information.
   
   
3. A publication frequency statement (see below) as well as the volume and number AND date must appear on one of the first five pages of the Bulletin (including the inside front cover). The statement states the frequency of publication, the office of publication (always Michigan Marketing & Design), and directions to the Postmaster for filing address changes. The volume, number, and date are assigned by Michigan Marketing & Design (4-9270).
   
   Frequency Statement (as of 2002)
   
   VOLUME __________, NO. _______ DATE ______________________ The University of Michigan Bulletin (USPS 651-660) is published four times per year in the months of June, July, August, and September, by Michigan Marketing & Design, University of Michigan, 535 W.William Street, Suite 2100, Ann Arbor, Michigan 48103-4943. Periodicals rate postage paid at Ann Arbor, Michigan.
   
   POSTMASTER: Send address changes to [Department of Choice], University of Michigan, [0000 Street], Ann Arbor, MI 48109-[0000].
   
   (Substitute your department’s complete address including a street address and the four-digit zip.)
   
   
4. The first 75 copies printed must be delivered to Ann Arbor Printing & Mailing specifically marked “the ‘H’ list.”
   
   
5. The Bulletin may not contain inserts except under strict restrictions and with the permission of the US Postal Service.

Provost’s Office Requirements

The Provost’s Office lists the following requirements for “publications designed to tell students about programs”:

1. An Accreditation statement. (According to the Provost’s Office, the statement “does not have to be published in a unit’s bulletin, [but] the bulletin is the most logical and convenient resource and is typically the unit’s only widely distributed and publicly available document.”)
2. The Nondiscrimination Statement.
3. The President’s letter.
4. A complete listing of the Regents of the University of Michigan.
5. Copyright notice: “Copyright 2007 The Regents of the University of Michigan, Ann Arbor, Michigan 48109”
6. Disclaimer stating that the information in a Bulletin may change.
   If a bulletin contains an application, it must also include:
7. Residency requirements.
8. A Campus Safety Statement.

30 copies must be sent to the office of Michigan Marketing & Design (535 W.William Street, Suite 2100, Ann Arbor, Michigan 48103-4943) for campus archive distribution.

Total number of copies printed must be reported to Michigan Marketing & Design, 764-9270, attn: Brett Ashley.

For further information about specific requirements for periodicals mailings beyond those listed above, consult the Mailing Requirements Department at the US Postal Service.

Questions about the University’s requirements should be addressed to Michigan Marketing & Design, 764-9270, or email: communicators.forum@umich.edu

Logos, Seals, and Colors

Logos and Registered Marks

The U-M wordmark is used on most marketing materials and on departmental letterhead and business cards. In addition, nine University marks are officially registered with the U.S. Trademark Office:

• the bar “Michigan”
• the block M
• the block M with Michigan bar
• the wolverine line drawing
• the bar “Michigan Wolverines”
• the football helmet design
• “M GO BLUE”
• “MICHIGAN” in block letters
• a block M with the wolverine

Visit the Identity Guidelines website for information, policies, and logo file downloads. The Office of the Assistant Athletic Director for Licensing handles licensing of these marks. They may not be used outside the University without express permission of that office. Any use for commercial purposes, including by University units, requires a written licensing agreement with Athletics. University units may use these marks without express permission for non-commercial purposes. Please e-mail umlogos@umich.edu for more information.

University Seals

The “official” University seal is the one that is cast in the matched-metal die sets used for embossing official documents, such as diplomas, transcripts, and regental documents. These are kept by the Secretary of the University and by the Office of the Registrar. Please e-mail umlogos@umich.edu with specific questions about use of the Seal.

Colors

The University wordmark uses Blue PMS 294 (for uncoated stock), PMS 547 blue (for coated stock), and Gold PMS 7406. For more information about the wordmark, visit the Identity Guidelines website.

U-M’s maize and blue are not otherwise represented by any “official” colors. These are described in early University documents as “the blue of a summer sky, the yellow of ripe corn.” “Azure Blue” and “Maize” were standard artists’ oils in 1867 and these colors were adopted by a committee of students of the Literary Department in that year. Their choice was ratified by the Regents in 1912. The colors are represented today by the University flag and by the ribbons affixed to the diploma. Those are slightly different from each other. Either set of colors is acceptable.

Intercollegiate Athletics has chosen blue PMS 282 and yellow PMS 116 (for coated stock) and yellow PMS 109 (for uncoated stock) to be its “official” colors. A copy of the Department of Intercollegiate Athletics’ logo sheet is available from Sports Information (734) 647-BLUE (647-2583).

Intellectual Property and Copyrights

All material fixed in a tangible medium (photos, electronic and printed text, music, broadcast performance) produced by units of the University, is inherently copyrighted under the Berne Accords, which are part of U.S. law. The Regents are the legal owners of all University products. To discourage copyright infringement, state the year of production and the name of the copyright holder. The suggested format is to use the copyright bug (©) or the word “copyright”—but not both—followed by “The Regents of the University of Michigan” and the year.

University written, visual, and musical products (except for “Copyrighted Photos” below), with or without the Regents’ copyright statement, may be freely reproduced by any unit of the University for its own use. Written, visual, and sound products that contain a copyright statement from some unit of the University other than the Regents might not be protectable by that unit, but you should request permission before copying or reproducing.

Copyrighted Photos. All photos are copyrighted whether they carry a copyright notice or not. Some photographers relinquish all rights to their photos; others provide limited one-time use. If you reproduce a photo that has been borrowed from another University publisher or publication, be sure that the photo has been released by the copyright holder for your use and that the necessary fees have been paid. This caution includes photos reproduced for computer transmission, e.g., in websites and electronically reproduced documents.

Consent to Photograph or Record Electronically

When recording a photographic image, audio, or video of people for U-M marketing materials, you should always use a consent form. The consent form protects both the subject of the image/recording and the University, by spelling out the terms under which the image/recording are being taken. Signing the release ensures that the “model” understands there is no monetary or other compensation coming from the University, and also that the model can expect the University to use the media only in an appropriate manner.

While you are free to use your own consent form, the U-M Consent Form (PDF) has been approved by the General Counsel’s office and is highly recommended. PLEASE NOTE: minors need to have a parent or guardian sign the release.

Guidelines for News Media Access to University of Michigan Property

Revised November 2001

As a public institution, the University has some obligation to permit members of the news media reasonable access to campus spaces. However, the University also has the power to regulate access to campus in order to carry out our educational, research and related functions; to protect the safety and well-being of members of our community and visitors to our campus; to protect the privacy of students, their families and others for whom the campus represents their place of residence; and to protect the privacy of student academic records and other records as required by or permitted under state and federal laws.

The following represent guidelines for allowing or restricting representatives of the news media onto property and into buildings owned or controlled by the University of Michigan. For the purposes of this document, “media” is defined to include any individual or group conducting interviews, making audio or video recordings, or capturing photographic images, for purposes of dissemination to the public via commercial or noncommercial news and information outlets, including the Internet. A separate, detailed policy exists for collection of material for commercial, non-news use such as film production, advertising, and sale of products.

In specific situations, decisions about access to property may be made by representatives of the Department of Public Safety or other safety officials, Facilities and Operations, the Office of Communications, or other senior administrators as appropriate. When in doubt, you are encouraged to seek guidance from these offices.

For a full list of guidelines, please visit the film and video pages of the identity website.

Some general guidelines include:

• Vehicles must be parked in legal spaces and must display the appropriate permit, if required. Parking arrangements may be made and permits obtained through Parking & Transportation Services, News Service, or the Athletic Department.
• Equipment must not damage University property.
• Equipment, vehicles and personnel must not restrict the flow of traffic nor access to buildings or portions of buildings, and may not impede fire lanes.
• Additional restrictions may be placed on equipment including television cameras, still cameras, flashes and other special lighting, and audio equipment in order to minimize disruption to campus events and activities or to address safety or security concerns. In instances where security is an issue, items may be subject to inspection.

Members of the news media are generally allowed free access to the following campus venues and spaces, subject to the general guidelines above:

• In any building or portion of a building which is open to the public, during public hours.
• Inside any event to which admission is free and open to the public (such as lectures and forums) or to which the individual is a paid ticketholder. However, restrictions may be placed on use and location of cameras, lights, flashes and other equipment in order to minimize disruption of the event. Advance notice or media credentials may be required in some instances.
• In public, outdoor areas of campus such as the Diag, Palmer Field, Ingalls Mall, North Campus Diag, etc.
• In public parking areas provided vehicles are parked legally and the flow of traffic is not restricted.

Media are not allowed in the following locations without express permission from an administrative authority and/or an officially designated University escort:

• Hospital and medical clinical areas where patients are being treated, including the University Health Service, and the waiting areas of such clinics; similarly, any locations where confidential counseling is taking place.
• Residential areas including the interior of any residence hall and apartment buildings controlled by the University. This includes common areas of residential facilities such as lounges, dining halls and community centers. Access also may be restricted to courtyards, sidewalks, patios, adjacent parking lots and other spaces immediately adjacent to private residences and apartments where necessary to reasonably protect residents from unwarranted intrusion. Individual residents who wish to invite members of the news media into shared residential space, such as to their room within a residence hall, must provide advance notification to appropriate Housing staff.
• Athletic venues including Michigan Stadium, Crisler Arena, Yost Fieldhouse, University golf courses, etc., unless the individual is a paid ticketholder.
• Inside the private offices or research labs of faculty, staff, administrators and student employees.
• Inside a classroom when class is in session.
• Inside libraries, museums or other areas where quiet study is enforced or where collections might be endangered by media activity or equipment.
• Inside any venue where admission is charged, unless the individual is a paid ticketholder. In the latter instance, members of the media must abide by the standard expectations of behavior for any ticketholder.
• Inside private functions which are not open to the public, such as dinners, receptions, etc.
• Inside any University facilities where the general public is not permitted, such as the Ford Nuclear Reactor, North Campus Transfer Facility, Central Power Plant, Department of Public Safety, maintenance and repair facilities, etc.
• Any location on campus, indoor or outdoor, which has been labeled a crime scene or is deemed to be hazardous or unsafe. Such locations should be marked and secured by appropriate safety personnel.

These lists are not exhaustive, and additional guidelines may be established as necessary according to the general principles noted above.